Room Technology

• If the touch panel is off (screen is black), just touch it to “wake it up.”

• Touch the “Start Conference Room” button on the panel to turn on the room system.

• Select your preferred input option (“Source”) from the buttons on the left side of the panel: Wireless, Floorbox or Wallplate.
• Some basic camera controls are included on the main page.

For more detailed controls, touch the “PTZ Camera” button on the left side to access the Camera Controls: 

• There is a slight delay between touching the camera controls and camera movement. Please be patient.
• Use the arrow buttons to change the camera view.
• Use the plus (+) and minus (–) buttons to zoom in and out.
• Each camera allows for four preset camera positions. In most rooms, Preset 1 is set to the most common view. Touch the preset button to choose it. If you need another preset programmed in a room, please submit a work order to GSE IT.
• Small conference rooms have one camera with an auto-framing feature turned on by default. The camera will follow whoever is speaking in the room. Touch the “Auto Framing” button in the Camera Controls to turn this feature on and off.
• If the “Auto Framing” button does not appear in the room, it is because the cameras there do not have this functionality.

• Medium conference rooms have two cameras (“Audience” and “Presenter”). Camera selection buttons are on the “Camera Controls” screen. See Room-Specific Notes for more details.

1.  Plug AirMedia adapter into any available USB-C port on your computer.

2.  Click to “Allow” the device to connect to your computer.

3.  Choose how you want to use the room screen: “Entire Screen” (mirror laptop), “Window or App,” or “Extended Display” (2nd screen).

4.  Click “Start Mirroring.”

5.  Click the Apple Menu, then System Settings.

6.  Click “Sound” on the left side menu.

7.  Choose “Crestron AirMedia (USB)” as the output device and input device. Close System Settings.

8.  You are now connected to the room screen, speakers, camera and microphone.

 9.  In Zoom (or Teams or Panopto), make sure to select “Crestron AirMedia” as both your Speaker and Microphone.

10.  Make sure your camera is set to “Crestron AirMedia Camera.”

 11.  Adjust the microphone volume using the “Mic Level” controls (lower-right of the touch panel) and the controls on your computer.

12.  To disconnect, click the Screen Mirroring icon on the menu bar, then click the clock and click “Stop Mirroring.”

13.  Touch the “System Shutdown” button on the touch panel to turn off the room tech.

14.  IMPORTANT: When you’re done, unplug the AirMedia adapter from your computer and leave it in the wall holder in the conference room.

1.  Plug AirMedia adapter into any available USB-C port on your computer.

2.  Click into the “Search” field on the Windows taskbar (or in the Start menu) and type “sound mixer.” Click on the “Sound mixer options” button in the search results.

3.  Choose “Echo Cancelling Speakerphone (Crestron AirMedia)” from the “Output device” and “Input device” dropdown menus.

4.  Adjust the room volume using the “Speaker Level” controls on the upper-right side of the touch panel as well as the level control on your computer.

5.  You are now connected to the room screen, speakers, camera and microphone.

6.  In Zoom (or Teams or Panopto), make sure to select “Echo Cancelling Speakerphone (Crestron AirMedia)” as both your Speaker and Microphone.

7.  Make sure your camera is set to “Crestron AirMedia Camera.”

8.  Adjust the microphone volume using the “Mic Level” controls (lower right on the touch panel) and the controls on your computer.

 9.  Touch the “System Shutdown” button on the touch panel to turn off the room tech.

10.  IMPORTANT: When you’re done, unplug the AirMedia adapter from your computer and leave it in the wall holder in the conference room.

1. Touch the “Start Conference Room” button on the panel to turn on the room system.

2. Choose the Floorbox or Wallplate by touching the appropriate “Source” button on the left side of the wall panel.

3.  Plug the HDMI cable for Presentation and USB for Conferencing (if needed) into the appropriate jacks on either the Floorbox or Wallplate, depending on your source selection.

4. Connect the other end of the cable(s) to the HDMI port and USB-C port (if needed) on your computer.

5.  When you plug in the HDMI cable, the Mac’s Screen Mirroring will be triggered and it will pop up a screen to ask you to choose how you want to use the room screen: “Entire Screen” (mirror laptop), “Window or App,” or “Extended Display” (2nd screen). Click on the option you want.

6.  Click “Start Mirroring.”

 7.  Click to “Allow” the device to connect to your computer.

 8.  Click the Apple Menu, then System Settings.

 9.  Click “Sound” on the left side menu.

10.  Choose the room speakers as the output device and the room microphone as the input device. See Device Names table for the names of the devices for each room (names will be different from screenshots). Close System Settings.

 11.  You are now connected to the room screen, speakers, camera and microphone.

12.  In Zoom (or Teams or Panopto), make sure to select the Speaker and Microphone the same as in System Settings above. See Room-Specific Notes for the names of the devices in each room.

13.  Make sure your camera is set to room camera and not your laptop. See Device Names table for the names of the devices in each room.

14.  Adjust the room volume using the “Speaker Level” controls on the upper-right side of the touch panel and the level control on your computer.

15.  Adjust the mic volume using the “Mic Level” controls in the lower-right side of the touch panel and the level control on your computer.

16.  To disconnect, unplug the cables from your laptop and the Floorbox or Wallplate.

17.  Touch the “System Shutdown” button on the touch panel to turn off the room tech.

18.  Please wrap the cables up and put them back for the next person.

1. Touch the “Start Conference Room” button on the panel to turn on the room system.

2. Choose the Floorbox or Wallplate by touching the appropriate “Source” button on the left side of the wall panel.

3.  Plug the HDMI cable for Presentation and USB for Conferencing (if needed) into the appropriate jacks on either the Floorbox or Wallplate, depending on your source selection.

4. Connect the other end of the cable(s) to the HDMI port and USB-C port (if needed) on your computer.

5.  The default is to mirror your laptop screen.
 

6.  To use the room screen as an “Extended screen” instead:

a.  Right-click anywhere on your desktop, then click “Display settings.”

b.  In the Display settings window, click “Duplicate these displays,” then select "Extend these displays.”

c.  Click to “Keep Changes.”

d.  To display content on the room screen, drag the window off to the right on your laptop.

7.  Click into the “Search” field on the Windows taskbar (or in the Start menu) and type “sound mixer.” Click on the “Sound mixer options” button in the search results.

8.  Choose the room speakers on the “Output device” dropdown menu. See Device Names table for the names of the devices in each room (names will be different from screenshot).

9.  Choose the room microphone as the input device. See Device Names table for the names of the devices in each room (names will be different than screenshot).

10.  Close System Settings.

 11.  You are now connected to the room screen, speakers, camera and microphone.

12.  In Zoom settings (or Teams or Panopto), make sure to select the Speaker and Microphone the same as in System Settings above. See Room-Specific Notes for the names of the devices in each room.

13.  Make sure your camera is set to the room camera and not your laptop. See Room-Specific Notes for the names of the devices in each room.

14.  Adjust the room volume using the “Speaker Level” controls on the upper-right side of the touch panel as well as the level control on your computer.

15.  Adjust the mic volume using the “Mic Level” controls in the lower-right side of the touch panel as well as the level control on your computer.

16.  To disconnect, unplug the cables from your laptop and the Floorbox or Wallplate.

17.  Touch the “System Shutdown” button on the touch panel to turn off the room tech.

18.  Please wrap the cables up and put them back for the next person.

• One camera mounted on top of the screen. Camera has an “Auto Framing” feature turned on by default. The camera will follow whoever is speaking in the room. Touch the “Auto Framing” button in the Camera Controls to turn this feature on and off.
• One microphone bar mounted under the screen.
• Ceiling-mounted speakers.

• Two cameras: “Audience camera” (mounted in the front of the room) and “Presenter Camera” (mounted in the back).
• Ceiling-mounted microphones and speakers.

• Similar to the Medium Conference Room setup.
• Two cameras: “Audience camera” (mounted in the front of the room) and “Presenter Camera” (mounted in the back).
• Ceiling-mounted microphones and speakers.

• One camera mounted on top of the screen.
• One microphone in the front of the room.
• Ceiling-mounted speakers.

Private Rooms: B15A, B15B, B19 and B20; Private Offices: 107, 110, 118, 121 and 122
 

• Flatscreen (with built-in speakers) only. No touch panel.
• Turn screen on via button on the underside of the screen, in the middle or via the remote control (Private Offices only).
• Wireless Crestron AirMedia (detailed instruction below) or HDMI/wall panel connection are available..
• HDMI cable is hanging behind the top of the screen. Plug in to the HDMI port on the wall jack to connect to your laptop.
• To reserve a private room, use the UB Space Request system (see instructions).

• To connect to the screen via wireless, download the Crestron AirMedia app for your device

1.  Make sure the screen is on AirMedia.

2.  Launch “Crestron AirMedia” app from your Applications folder.
First-Time Use Only: Click “Options” Menu  > Settings, then click on “Auto Discovery On” to turn it off. Click back to the main Crestron AirMedia window.

3.  Enter the IP address shown on the screen into the “Enter receiver’s address” field (e.g., 10.14.35.235) and hit Enter on your keyboard or click on the up-arrow icon to the right.

4.  The app will ask for a code. This code will pop up on the room screen. Enter it into the app.

5.  Click the Screen Mirroring icon on the Mac menu bar, then click on the room screen (e.g., edu1-av-crestron-153-am-3100wf). “153” is the room number in that name. Each room uses the same naming convention. This name will also appear on the room screen in the section labeled “Screen Mirroring.”

6.  You will be prompted to enter the code again and it will again appear on the room screen. Enter the code.

7.  The first time you connect, you will be prompted to choose how you want to use the room screen: “Entire Screen” (mirror laptop), “Window or App,” or “Extended Display” (use as second screen).

8.  Click “Start Mirroring.”

9.  Click the Apple Menu, then System Settings.

10.  Click “Sound” on the left side menu.

11.  Choose “Crestron AirMedia” (USB) as the output device.

12.  Close System Settings.

13.  You are now connected to the “Presentation” functions in the room. Video and audio from your computer will be seen and heard in the room. If you selected “Extended Display,” drag over any apps you want to appear in the room to the room screen.

14.  Adjust the room volume using the level control on your computer.

15.  To disconnect, click the Screen Mirroring icon on the menu bar again, then click the “Stop Mirroring” button.

1.  Make sure the screen is on AirMedia.

2.  Launch “Crestron AirMedia” app from your Start Menu.
First-Time Use Only: Click “Options” Menu > Settings, then click on the “Auto Discovery” toggle to turn it off. Click the back arrow icon to return to the main Crestron AirMedia window.

3.  Enter the IP address shown on the screen into the “Enter receiver’s address” field (e.g., 10.14.35.235) and hit Enter on your keyboard.

4.  The app will ask for a code. This code will pop up on the room screen. Enter it in and click “Connect.”

5.  You are now connected to the room’s Presentation functions. The default is to mirror your laptop screen.

6.  To use the room screen as an “Extended” screen instead:
In the Crestron AirMedia app, click the “Screen Sharing” dropdown menu, then click on “AirMedia Virtual Screen.”

7.  To display content on the room screen, drag the window off to the right on your laptop.

8.  Click into the “Search” field on the Windows taskbar (or the Start menu) and type “sound mixer.” Click on the “Sound mixer options” button in the search results.

9.  Choose “Speakers (Crestron AirMedia Audio)” from the “Output device” dropdown menu.

10.  Adjust the room volume using the level control on your computer.

11.  Video and audio from your computer will be seen and heard in the room.

12.  To disconnect from the system, click the “Disconnect” button in the AirMedia app.

1. Go to spacerequest.buffalo.edu/evntwebapp/ and sign in at the bottom of the page.
2. Once logged in, click on “My Home”, then look for “Reserve GSE Private Rooms (Students)” under the “My Reservation Templates” section, and click on the “book now” button next to it.
3. Follow the instructions to browse available dates and times and complete your reservation. You will receive a confirmation via email.