Policies, Procedures and Resources

This is your reference for Graduate School of Education and University at Buffalo policies, procedures, guidelines and other resources.

A to Z GSE Graduate Undergraduate UB and SUNY

Graduate School of Education

Academic Calendar

Adjunct Faculty

Administrative Support

The university provides a number of resources for faculty, staff and students through the UB Administrative Services Gateway. Use this link to access information for faculty and staff matters.

Admission and Enrollment Policies


Care for Conference Travel

Communications and Marketing Resources

Our communications and marketing team manages internal and external communications for the Graduate School of Education to share news and information with all of our audiences, including future students, current students, faculty, staff and alumni.

Course Buyout Policy

Course Proposals

For Graduate Courses

For Undergraduate Courses

Course Syllabus Guidelines

Data Dashboards

GSE’s leadership group and faculty/staff involved in admission and enrollment can access data reports.

Questions about this data? Contact Shannon Mahany-Kulinski, GSE’s director of assessment and data analytics, at smahany@buffalo.edu or 716-645-1353.

Department Chair Review Guidelines and Process

Faculty Annual Review Guidelines

Faculty Appointment, Reappointment, Promotion and Tenure Policies

Faculty Award Opportunities

Faculty Funding Opportunities

Faculty-in-Residence Program

Faculty Joint Appointment

Faculty Workload Policy

Faculty/Staff Search Handbook

Funding for Graduate Student Travel

Graduate Jobs and Assistantships

A job or assistantship can help you gain valuable experience, while further off-setting the cost of your education.

Graduate Student Policies

Guidance for Distance Learning Students Residing Outside of New York State

Federal regulations require any institution delivering courses by distance education to provide students and prospective students with contact information for filing complaints with the state approval or licensing entity in the student's state of residence and any other relevant state official or agency that would appropriately handle a student's complaint. Read more about the student complaint process.

IT Support

New Faculty Resources

Online Faculty Support

Online Learning Responsibilities

Program Change Checklist (New or Revised)

Program Proposals (New or Revised)

Sabbatical Procedures

Special Registration Procedures

In some instances, it may be necessary for current UB students or non-university members to register for courses that require special registration procedures.

Student Code of Conduct

UB students are members of a community and are required to know the rules and regulations, as outlined in the Student Code of Conduct.

Student Resources

Transfer Credit Policy for Advanced Certificates

When referring to advanced certificate programs, requirements can be waived based on prior coursework, and the credits do not need to be made up or substituted with another course. (This is not the case with master’s or doctoral degrees.) If the student has fulfilled all credential requirements to the faculty member’s satisfaction, they could graduate with a minimum of 12 applicable graduate credits.

We no longer use an application to candidacy or advanced certificate “program of study” form for degree conferral. Students in the advanced certificate program will apply for graduation online through their HUB student center, and the credential is awarded only with a fully satisfied AAR (academic advisement report). Any time an exception to regular requirements or a waiver is approved, these need to be entered into the AAR. Department staff have received training on processing these and can demonstrate for you. Jennifer Chazen (chazen@buffalo.edu) and her staff are more than happy to review student records and assist with AAR processing should you have any questions or need assistance.

Tuition Waiver